Fixed Assets

Setup Steps [36]

1. System Controls
2. Define Fiscal Years
3. Define Calendars
4. Account Generator
5. Define Prorate Conventions
6. Define QuickCodes
7. Define Category Key Flexfield Value Sets
8. Define Location Key Flexfield Value Sets
9. Define Asset Key Flexfield Value Set
10. Define Category Key Flexfield Segments
11. Define Location Key Flexfield Segments
12. Define Asset Key Flexfield Segments
13. Define Category Key Flexfield Segment Values
14. Define Location Key Flexfield Segment Values
15. Define Asset Key Flexfield Segment Values
16. Establish Security by Book – Create Assets Hierarchy
17. Define Book Controls using Security by Book
18. Establish Security by Book – Add site specific OU to Assets Hierarchy
19. Establish Security by Book – Security Profile
20. Establish Security by Book – Run Security List Maintenance program
21. Assign Profile Option Values
22. Define Value Set Security
23. Assign Value Set Security
24. Define Asset Categories
25. Define Location Codes
26. Define Asset Keys
27. Define Descriptive Flexfields
28. Define Depreciation Methods
29. Define Depreciation Ceilings
30. Define Investment Tax Credit Rates
31. Define Investment Tax Credit Recapture Rates
32. Define Price Indexes
33. Define Leases/Lease Payment Schedules
34. Define Warranties
35. Define Distribution Sets
36. Define Bonus Depreciation Rules




Step 1 [Oracle Required/ERP Required]

System Controls

Level: Enterprise

As Responsibility Fixed Assets Manager

Navigator: Setup->Asset System->System Controls
Purpose: Use this form to set up or review the asset system controls.


Step 2 [Oracle Required/Required]

Define Fiscal Years

Level: Enterprise
Navigator: Setup->Asset System-> Fiscal Years
Purpose: Use this form to set up or review fiscal years.


Step 3 [Oracle Required/ERP Required]

Define Calendar(s)

Level: Enterprise
Navigator: Setup->Asset System-> Calendars
Purpose: Use this form to set up or review calendars.



Step 4 [Oracle Required/ERP Required] - with defaults

Account Generator

Level: Enterprise
Navigator: Setup->Financials->Flexfields->Key->Accounts
Purpose: Use this form to customize the Account Generator. Oracle Assets uses the Account Generator to generate accounting flexfield combinations for journal entries. You must review the default process that Oracle Assets uses to see if it meets your accounting requirements. You can optionally customize the Account Generator for each set of books that you have defined. Oracle Workflow must be set up in order to use the Account Generator.


Step 5 [Oracle Required/ERP Required]

Define Prorate Conventions

Level: Enterprise
Navigator: Setup->Asset System->Prorate Conventions
Purpose: Use this form to setup or review Prorate conventions and Retirement conventions.


Step 6 [Oracle Required/ERP Required] - with Defaults
Define QuickCodes

Level: Enterprise
Navigator: Setup->Asset System-> QuickCodes
Purpose: Use this form to set up or review the list of values as needed. During asset entry and maintenence, use the List of Values to choose the QuickCode values created via this form.


Step 7 [Oracle Required/ERP Required]
Define Category Key Flexfield Value Set

Level: Enterprise

Change Responsibility to System Administrator

Navigator: Application->Validation->Set
Purpose: Use this form to define your value sets.


Step 8 [Oracle Required/ERP Required]

Define Location Key Flexfield Value Set

Level: Enterprise

Change Responsibility to System Administrator

Navigator: Application->Validation->Set
Purpose: Use this form to define your value set.


Step 9 [ Oracle Required/ERP Required]
Define Asset Key Flexfield Value Set

Level: Enterprise

Change Responsibility to System Administrator

Navigator: Application->Validation->Set
Purpose: This screen is used to define the Value Sets for each segment used in the Asset key flexfield. There are seven possible segments and Oracle recommends that no more than three segments be used. This is a Global and site specific variable.


Step 10 [Oracle Required/ERP Required]

Define Category Key Flexfield Segments

Level: Enterprise

Change Responsibility to Fixed Assets Manager

Navigator: Setup->Financials->Flexfields->Key->Segments
Purpose: Use key Flexfields to customize your application to fit unique business needs.


Step 11 [Oracle Required/ERP Required]

Define Location Key Flexfield Segments

Level: Enterprise
Navigator: Setup->Financials->Flexfields->Key->Segments
Purpose: Use this form to define the descriptive information, validation information, appearance of the pop-up window, number and order of the segments, and the segments descriptions and default values.


Step 12 [Oracle Required/ERP Required]

Define Asset Key Flexfield Segments

Level: Enterprise
Navigator: Setup->Financials->Flexfields->Key->Segments
Purpose: Use key Flexfields to customize your application to fit unique business needs.


Step 13 [Oracle Required/ERP Required]

Define Category Key Flexfield Segment Values

Level: Enterprise
Navigator: Setup->Financials->Flexfields->Key->Values
Purpose: Use this form to define valid values for the Category key flexfield segment.


Step 14 [Oracle Required/ERP Required]

Define Location Key Flexfield Segment Values

Level: Enterprise
Navigator: Setup->Financials->Flexfields->Key->Values
Purpose: Use this form to define valid values for the Category key flexfield segment.


Step 15 [Oracle Required/ERP Required]

Define Asset Key Flexfield Segment Values

Level: Enterprise
Navigator: Setup->Financials->Flexfields->Key->Values
Purpose: Use this form to define valid values for the asset key flexfield segment.


Step 16 [Oracle Mandatory/ERP Mandatory]

Establish Security by Book – Create Assets Hierarchy

Level: Enterprise
Navigator: Setup -> Security -> Organization -> Hierarchy
Purpose: Use this form to restrict access to data in a specific book by responsibility.
Restricts access to data in a specific Corporate Fixed Asset Book by responsibility.


Step 17 [Oracle Required/ERP Required]

Define Book Controls using Security by Book

Level: Operating Unit
Navigator: Setup -> Security -> Organization -> Description
Purpose: Use this form to setup the corporate, tax, and budget depreciation books. books must be set up before assets can be assigned.
You must set up your book via the Organization security form in order to establish Security by Book.


Step 18 [ Oracle Mandatory/ERP Mandatory]

Establish Security by Book – Add site specific OU to Assets Hierarchy

Level: Enterprise (For each new Operating Unit this will need to be completed)
Navigator: Setup -> Security -> Organization -> Hierarchy
Purpose: Use this form to restrict access to data in a specific book by responsibility.


Step 19 [Oracle Mandatory/ERP Manadatory]

Establish Security by Book – Security Profile

Level: Enterprise
Navigator: Setup -> Security -> Security
Purpose: Use this form to restrict access to data in a specific book by responsibility. Verify that the Business Group is created correctly


Step 20 [Oracle Mandatory/ERP Mandatory]

Establish Security by Book – Run Security List Maintenance program

Level: Operating Unit

Change Responsibility to Global HR Manager

Navigator: Processes and Reports -> Submit Processes and Reports
Purpose: Use this form to define the LOVs with the appropriate books.
Updates the LOVs with the appropriate books. This program is not a report, so there will not be any output produced. This is a critical step. It completes the organization and security profile setup.


Step 21 [ Oracle Mandatory/ERP Mandatory]

Assign Profile Option Values

Level: Enterprise

Change Responsibility to System Administrator

Navigator: Profile > System
Purpose: Assign application level and responsibility level profile options.
settings assigned at the responsibility level effectively complete the security by book setup by tying the security profile to the responsibility.


Step 22 [ Oracle Required/ERP Required]

Define Value Set Security

Level: Enterprise (For each new Operating Unit, this will need to be completed)
Navigator: Security -> Responsibility -> ValueSet -> Define
Purpose: Define security for all country defined value sets created. Restricts access to allowed values for a particular value set


Step 23 [Oracle Required/ERP Required]

Assign Value Set Security Rules to Responsibilities

Level: Enterprise (For each new Operating Unit, this will need to be completed)
Navigator: Security > Responsibility > ValueSet > Assign
Purpose: Assigns previously defined security rules for each applicable responsibility. Restricts access to allowed values for a particular value sets by assigning the predefined rules to responsibilities


Step 24 [Oracle Required/ERP Required]

Define Asset Categories

Level: Operating Unit

Change Responsibility to Fixed Assets Manager

Navigator: Setup->Asset System-> Asset Categories
Purpose: Use this form to set up or review asset category information. Category information is common for a group of assets. Oracle Assets defaults this information when you add an asset, to help you add assets quickly. If the default does not apply, you can override many of the defaults for an individual asset in the Additions or Depreciation Books forms. You set up default values for each category in each book. The default depreciation rules that you set up for a category also depend upon the date placed in service ranges you specify.


Step 25 [Oracle Optional/ERP Required]

Define Location Codes

Level: Operating Unit
Navigator: Setup->Asset System->Locations
Purpose: Use this form to set up or review the location flexfield combinations that are valid for your site. Location information is used for Responsibility and Property Tax reports.


Step 26 [Oracle Required/ERP Required]

Define Asset Keys

Level: Operating Unit
Navigator: Setup->Asset System->Locations
Purpose: At least one Asset Key (default) must be setup for each OU. Use this form to set up or review the asset key flexfield combinations that are valid for your site. Asset Key information is used for CAR Reporting.


Step 27 [ Oracle Optional/ERP Optional]

Define Descriptive Flexfields

Level: Enterprise
Navigator: Setup->Financials->Flexfields->Descriptive->Segments
Purpose: Use this form to define your descriptive flexfield.


Step 28 [Oracle Required/ERP Required] - with Defaults

Define Depreciation Methods

Level: Operating Unit
Navigator: Setup->Depreciation->Methods
Purpose: Use this form to setup or define depreciation methods. . Oracle Assets includes many standard depreciation methods, and you can define additional methods in this window, if necessary. For Corporate purposes, you must use Straight Line method.
The life of a previously set up method cannot be changed; so a new method would have to be entered.


Step 29 [Oracle Optional/ERP Optional]

Define Depreciation Ceilings

Level: Enterprise
Navigator: Setup->Depreciation->Ceiling
Purpose: Use this form to setup or review depreciation ceilings. Depreciation ceilings limit the annual depreciation expense taken on an asset.


Step 30 [Oracle Optional/ERP Optional]

Define Investment Tax Credit Rates

Level: Enterprise
Navigator: Setup->Depreciation->ITC Rates
Purpose: Use this form to setup or review ITC Rates and recapture rates.


Step 31 [Oracle Optional/ERP Optional]

Define Investment Tax Credit Recapture Rates

Level: Enterprise
Navigator: Setup->Depreciation->ITC Recapture Rates
Purpose: Use this form to setup or review ITC recapture rates.


Step 32 [Oracle Optional/ERP Optional]

Define Price Indexes

Level: Enterprise
Navigator: Setup->Asset System->Price Indexes
Purpose: Use this form to setup or review Price Indexes.


Step 33 [Oracle Optional/ERP Optional]

Define Leases/Lease Payment Schedules

Level: Enterprise
Navigator: Setup->Asset System->Lease->Lease Details
Purpose: Use the Lease Details window and the Lease Payments window to define new leases.
You cannot update or delete leases that are in use.


Step 34 [Oracle Optional/ERP Optional]

Define Warranties

Level: Enterprise
Navigator: Setup->Asset System->Warranties
Purpose: Use this form to define Warranties for tracking. Define and track descriptive information on manufacturer and vendor warranties.


Step 35 [Oracle Optional/ERP Optional]

Define Distribution Sets

Level: Enterprise
Navigator: Setup->Asset System->Distribution Sets
Purpose: Use this form to define default distribution sets. Define default distribution sets. These previously defined distribution sets can be selected via a poplist in the Assignments window to quickly assign the appropriate distributions to new assets.


Step 36 [Oracle Optional/ERP Optional]

Define Bonus Depreciation Rules

Level: Enterprise
Navigator: Setup->Depreciation->Bonus Rules
Purpose: Use this form to define bonus depreciation rules. Bonus rates let you increase the annual depreciation expense for assets using flat-rate depreciation methods.